Student Employment

Please find student employment documents on the Financial Aid Forms webpage under the Work-Study Forms section. These forms are required and must be completed before students may begin working. Students who have held a work-study position in the past only need to review and sign the Student Work Agreement.

For first-time student workers at Antioch University, the following listed documents will need to be completed and submitted:

• Completed Student Work Agreement signed by the student and the supervisor
• W-4 (CA-DE-4 State Employee Withholding Form needed for California residents as well)
• I-9*
• FERPA agreement
• Use a direct deposit form with a voided check or bank account number and routing number. (Manual check options are available but are mailed from our Ohio campus)

*Please complete and sign section 1 of the I-9 form. You will need to provide ID from the list of acceptable documents on page 2. Students are legally required to submit the I-9 with their identification within 3 days of their employment start date.

Student Employment Job Opportunities are posted on the Financial Aid webpage. The job postings will contain job descriptions, including hours required and the position contact. You may review the postings and then apply directly to the office/department for any jobs in which you are interested. Some offices/departments may request a resume and/or an interview.

If an office/department makes a job offer, the student will need to download all necessary paperwork from the

Financial Aid Forms webpage, under Work-Study Forms. If the student previously held a work-study position at Antioch University, they will only need to review and sign the Student Work Agreement.

New students may not begin a position prior to the official start of their first term (see the academic calendar for your campus). Approval of the Student Work Agreement will be done once Student Work Agreement has been reviewed, signed and approved by all required parties in the WorkFlow Student Work Agreement process and if necessary, the student has completed and submitted all of the required paperwork. PLEASE REMEMBER it is very important that students do not begin working until this process has been completed and approved by the Financial Aid Office and the approved agreement has been sent to all parties via Antioch gmail.

Students are paid every 2 weeks. Once the Student Work Agreement has been approved, the student will receive notice via Antioch Gmail through the WorkFlow Student Work Agreement process. This approval is shared with the appropriate HR office to set up the student worker as an employee in the myAntioch portal. See the Guide for Time Entry on the Financial Aid Forms webpage under Work-Study Forms. Also find the Payroll Time Entry Deadlines as well as the Time Entry Tracker to assist with tracking the time submitted and remaining eligible hours to prevent overspending your Federal Work-Study funds.

Please note that Federal Work-Study funds are for the current financial aid year (academic year) only. Federal Work-Study renewal is not guaranteed. Eligibility will need to be verified each academic year through submission of the FAFSA. The amount of funds that we are able to offer each year is impacted by the availability of funding as well as the need level of the entire applicant pool. Please contact the Financial Aid Office to determine your eligibility.